WhatsApp Template Message for Education Industry
What is WhatsApp Message Template?
“A WhatsApp message template is a pre-approved message format that frequently includes dynamic and interactive information. Companies can use these messages to automate and simplify their communications with authorized customers.”
Personalized communication is a powerful tool for businesses to generate sales and develop strong client relationships. Due to its extensive usage, WhatsApp offers businesses a great way to interact with clients directly and effectively. Businesses can create messages that resonate with their audience and are specific to the needs of the business and different sales scenarios using WhatsApp templates.
WhatsApp Templates have a wide range of applications in the educational sector.
Here are some:
1. Application Dropoff Reminder:
Many people begin the enrolment application but stop before finishing it. You can send a WhatsApp message template to encourage them to return and finish the application. Here’s how the application drop off reminder notification operates:
Dear [Name],
Thank you for choosing [Course Name] as your preferred course on our website!
This is a friendly reminder that the deadline to submit your application is approaching soon.
You can complete your application by clicking the button below:
CTA – Complete Application
Educational institutions like NMIMS and SI-UK have successfully converted 25-60% of application drop-offs by sending reminder notifications via WhatsApp. Start automating your application drop-off notifications and witness the transformation for yourself!
2. WhatsApp Template Message with Course Details:
Do you want to increase the number of people who sign up for your courses on WhatsApp?
Users who have expressed interest in applying for your course can receive the course details over WhatsApp by filling out a form. Increase the likelihood that they will enroll in the course and become a student by providing them with the course specifics!
WhatsApp Template Messages for Course Details:
Hi [Name], 👋
Thank you for selecting [Course Name] as your preferred course on our website. Here are the key details:
Fees: [Fees]
Eligibility: [Eligibility]
Important Dates: [Date]
You can complete your application by clicking the link below. If you have any questions, feel free to contact us directly. 😊
CTA – Complete Application
3. Registration & Enrolment Confirmation:
Notify users via WhatsApp that their registration and enrolment have been successfully completed, confirming their enrolment in the course.
WhatsApp template messages for registration confirmation:
Dear [Name], 👋
Welcome to [Institute Name]! 🎉
Your enrollment for the [Course Name] has been confirmed, and we are excited to have you on board. 😃
Looking forward to a great journey together!
Best Regards,
[Course Name]
Congratulations, [Name], on your acceptance to [Institute Name]! 🎉
We can’t wait to see you on campus this fall!
Hi [Name], 👋
Congratulations on confirming your admission for [Course Name & Batch]! 😃
Please collect your books from the admin office before [Date]. If you need any further assistance, click below:
Quick Reply: I Need Assistance
4. WhatsApp Template Message for Attendance Updates:
To ensure that students are updated about their attendance records on a regular basis, send them weekly or monthly attendance updates via WhatsApp.
WhatsApp Template Messages for Attendance Updates:
Dear [Student Name],
Your average attendance for the month of [Month] is [Attendance in %].
Total Classes: [Number]
Present: [Number]
Absent: [Number]
Please ensure to maintain your attendance in the coming months.
Regards,
[Your Institute’s Name]
If a student’s attendance falls short, send them a WhatsApp notification using the following WhatsApp Template Message:
Dear [Name],
This is a reminder that your current attendance is [Attendance %], which is below the required minimum of [Required attendance %].
Please make sure to maintain your attendance to be eligible for the final exams.
Regards,
[Your Institute’s Name]
5. WhatsApp Template Message for Fee Payment Reminder:
Send a Reminder for Fee Payment Remind students to pay their fees three to five days prior to the deadline.
Here are some WhatsApp Template Messages for Fee Payment Reminders:
Dear [Parent’s Name],
A fee of [Fee Amount] for the month of [Name of Month] is due by [Due Date].
Kindly make the payment before the due date to avoid any additional charges.
Please disregard this message if payment has already been made.
Regards,
[Your Institute’s Name]
Let’s now assume that a user failed to pay the fees before the deadline. You might send them the following WhatsApp template message to persuade them to finish the payment:
Hey [Student Name],
This is a reminder that your college fees amounting to [Fee] have passed the due date.
A late fee of [Late Fee Amount] will now be applied each day until the payment is made.
Kindly pay as soon as possible to avoid additional charges!
Send the students a confirmation message on WhatsApp with the following details once they have successfully paid their outstanding fees:
Dear [Student Name],
We’re happy to inform you that your college fees for [Semester] amounting to [Amount] were successfully paid on [Date]. 🎉
If you need any further assistance, feel free to reach out!
Regards,
[Your Institute’s Name]
6. WhatsApp Template Message for Event Updates:
The fact that many students are ignorant of the activities is a big factor in their lack of participation in hosted events. Change that and increase student participation in school/college events by delivering regular Event Updates via WhatsApp.
WhatsApp template messages for event updates:
For Students:
Dear [Student Name],
We’re thrilled to announce this year’s [Event Name] will be held on [Day/Days]! 😍
Participation is completely free, and we’d love for you to join the fun activities we have planned. 😉
To confirm your spot, simply fill out the form below👇
CTA – Fill Form
For Parents:
Dear [Parent Name],
We’re excited to host a fun-filled picnic for students of grades [Classes] at [Place] on [Date & Time]. 🎉
The cost for the trip is [Amount]. Please make the payment by [Due Date] to secure your child’s spot.
You can pay in cash or easily make the payment online via the link below👇
CTA – Pay Now
7. Class-Reschedule WhatsApp Template Message:
The majority of WhatsApp messages are read within the first hour after being sent. If there are any changes to the class schedule, remind them 3-4 hours in advance.
WhatsApp Template Message for Class Rescheduling:
Dear [Student Name],
We would like to inform you that your [Subject Name] class has been rescheduled. It will now take place on [Date].
Best regards,
[Your Institute’s Name]
8. WhatsApp Template Message for Admission Openings:
Send a notification on WhatsApp for greater reach than simply posting a “Admissions Open” board outside your school. One of the best ways to encourage more people to apply for admission to your school is to post admissions opportunities on WhatsApp.
WhatsApp Template Messages to invite Admissions:
Dear [Parent’s Name],
We are pleased to announce that the admission process for the academic year [Academic Year] is now open at [Your Institute’s Name].
Please confirm your ward’s admission before it’s too late.
Best regards,
[Your Institute’s Name]
[CTA Button – Fill Form]
When a parent or student contacts you through your website to inquire about admissions, you can reply with this WhatsApp template message:
Dear [Parent’s Name],
Thank you for your inquiry regarding admissions at [Institute Name].
Our dedicated staff will be reaching out to address all your admission-related questions over the phone.
Best regards,
[Your Institute’s Name]
9. Results Announcement:
Send an official notification announcing results via WhatsApp instead of students using WhatsApp forwards to spread the word about the results.
WhatsApp Template Messages for Results:
Dear [Student’s Name],
Exciting news! The results for [Class Name] are now available! 🎉
You can check your grades by clicking the button below.
Wishing you all the best! 😄
CTA – Check Results
10. Holiday announcement:
Use this WhatsApp Template Message to Send Holiday Announcements for Sudden Leaves:
Dear [Parent/Student Name],
We would like to inform you that (Your Institute’s Name) will remain CLOSED on [Date] due to [Reason].
Classes will resume with regular timings on [Date].
Thank you for your understanding.
Regards,
Admin Office
How to Send WhatsApp Message Template
WhatsApp templates can only be sent through WhatsApp Business API-based platforms, ensuring compliance with WhatsApp’s policies and enabling efficient communication with your customers.
Our platform allows you to create customized template messages tailored to your audience, enhancing engagement and ensuring your communications are clear and professional.
The approval process for these templates is designed to be straightforward, allowing businesses to streamline their messaging strategies. By utilizing template messages, you can maintain consistency in your communication while also providing important updates, promotional offers, and customer support notifications.
This feature is essential for businesses looking to enhance their customer interactions and improve response rates.
Wrapping It Up:
Learning how to communicate effectively on WhatsApp will help you build stronger relationships with both new and existing clients. Strong relationships that engage and convert recipients can be made by customizing your messages, concentrating on what matters to your target, and scheduling your follow-ups effectively. There are customizable, interactive, and occasion-specific WhatsApp templates available. Prepare all of your templates and talk to customers in a productive way. The given templates provide a fantastic starting point for writing messages that effectively interact with and captivate your audience, whether you’re welcoming new consumers, giving special promotions, or re-engaging existing ones.
Beyond merely making sales, using WhatsApp for business is about fostering relationships, providing value, and leaving a lasting impression on clients. Every message you send has the potential to increase sales and demonstrate your dedication to your customers, whether it’s promoting a new product, sharing a promotion, or simply checking in.
Using WhatsApp templates in your sales plan can have a significant impact as we approach 2025. These templates can help you double your sales with careful customization and smart use, demonstrating that timely communication and a human connection are essential for success in digital marketing.
